Collaboration is defined as “the action of working with someone to produce or create something”. When taking on a new project, it is very beneficial to include your company’s procurement team from the very beginning stages of the project lifespan. There are multiple reasons for this, but none are more important than possibly leveraging spend to negotiate better pricing for this project. Other benefits are just an extra set of eyes and ears to help determine scope of any project.
When looking at any project in its infancy stage, collaboration is a very important step. Inevitably, there is always something that is missed, whether it is a requirement, deliverable, or action item as part of the project. Usually, when a project begins, the department that is initiating the project is too invested emotionally to see how the project will affect others within the same department or others throughout the company; therefore only their wants and needs are addressed initially, but through collaboration with others, more items can be addressed.
In many cases, taking a manager from another department that has no stake or value invested in the new project is very helpful, because since there is no emotion or personal stake attached, the department will get open and honest feedback of what will work and what won’t, based on the scope of the project.
At times, there will be disagreements as to what is a necessity and what is considered a “wish list” item, but even from this there can be progress made on any project. There can be tremendous growth from a disagreement if used properly and funneled through the right channels. Is the disagreement is not personal and used as to what is vital for the actual project, and then it will help really dive into what becomes a necessary aspect.
Collaboration is one of the most important pieces in any project (no matter the size); being open to opinions, suggestions and items from others also is an effective way of leadership and is a behavior that is beneficial to everyone involved in the project!